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Parks & Recreation

Posted on: January 5, 2023

Wimberley seeks proposals for a new Parks and Recreation Comprehensive Master Plan


Wimberley Parks and Recreation

The City of Wimberley Parks and Recreation Department is soliciting qualified professional consulting services in Park and Recreation Master Planning and community engagement. The Master Plan will serve as a guiding document for park system infrastructure and programming for the next decade.

 Wimberley is located in the middle of the beautiful Texas Hill Country with over 200 acres of parkland including Blue Hole Regional Park which has been awarded top 10% of attractions worldwide by TripAdvisor 2 years in a row (2020, 2021). Wimberley was designated as an International Dark Sky Community in 2018, a Film Friendly City is 2019, and a Music Friendly City in 2022. 

 Wimberley was incorporated in May 2000 and operates as a Type A, General Law City. The City is governed by the City Council, which is composed of a Mayor and five Council members, who are elected for staggered two-year terms.

 Current Mission Statement:

Our mission is to enhance the quality of life of current and future citizens of Wimberley by protecting our natural resources, providing safe spaces for recreation, and encouraging environmental education through our parks, trails, and open spaces while fostering a creative community through our programs and events.

 Wimberley residents and visitors alike value the importance of parks and recreational opportunities as an essential public service. Wimberley’s Parks and Recreation system currently consists of:

  • 7 Parks
  • 200+ acres of public open space
  • 8 miles of walking and hiking trail
  • 3 miles of biking trail
  • 1 multi-purpose Community Center

Request for Proposal

The City of Wimberley is soliciting qualified professional consulting services in Park and Recreation Comprehensive Master Planning and community engagement. The Master Plan will serve as a guiding document for park system infrastructure and programming for the next decade. Click here for more information and to view the RFP in its entirety. Please submit three (3) hard copies and one (1) USB drive of your proposal of services to the following address:
 City of Wimberley
 Attn: Richard Shaver, Director, Parks & Recreation 
 221 Stillwater
 Wimberley, Texas 78676

 Proposals must be received by the City of Wimberley no later than 4:00 p.m. on Thursday, February 23, 2023, to be considered. The City of Wimberley reserves the right to negotiate with any and all individuals or firms that submit proposals and may award one or more contracts to one or more service provider(s). Section 3 Residents and Business Concerns, Minority Business Enterprises, Small Business Enterprises and Women Business Enterprises, and Labor Surplus Area firms are encouraged to submit proposals. The City of Wimberley is an Affirmative Action/Equal Opportunity Employer. 

 Servicios de traduccion estan disponibles por peticion.

Calendar of Events

Issue DateJanuary 5, 2023
Deadline to submit questions via email to rshaver@cityofwimberley.comJanuary 26, 2023
Answers to questions will be posted to the City website no later than this dateFebruary 2, 2023
Proposals must be received at Wimberley City Hall by 4:00PM on this date. (221 Stillwater Rd. Wimberley, TX 78676.February 23, 2023

Proposal Requirements

Submittal of the Request for Proposals should include the following criteria and be structured accordingly:

  1. Cover Letter
  2. Firm Information
    1. Name of Firm/Discipline
    2. Contact Information
    3. Staff Size

  3. A description of your firm's experience in completing work of this type including three (3) specific examples and project references (include reference name, phone number and email).
  4. Provide an overview and description of the firm's total qualifications including any special or unique services it may provide.
  5. List whether or not your agency is the sole consultant for the entire project. Include any sub-contractors who will be working with your firm on this project, what their responsibilities will be, and a summary of applicable experience and qualifications.
  6. A summary of your firm's understanding of the project including your firm's scope of services necessary to perform and fulfill the objectives and methods of how your firm plans to fulfill those objectives.
  7. Cost of your services, in detail, including hours dedicated to each area defined within the scope of services. Cost will be a factor after the technical evaluation process is completed.
  8. Detail meetings and community outreach with Parks and Recreation staff, Parks and Recreation Commission, City officials, stakeholder interviews and public forums.
  9. Proposed schedule for the project.

Criteria for Selection

 The proposals will be reviewed by City Staff. The intent of the selection process is to review proposals submitted by at least three qualified consultants and make an award based upon qualifications as described therein, successful negotiation of a price, and execution of a contract with the City. Should the proposer deemed most qualified fail to negotiate an acceptable price with the City and execute the contract, the City may move to the next most qualified proposer. A 100-point scale will be used to create the final evaluation recommendations. The factors and weighting on which proposals will be judged are:

  1. Qualifications and Similar Project Experience, Including References (25%)
  2. Effectiveness of Proposed Work Plan and Project Understanding (25%)
  3. Innovative Engagement Strategy (20%)
  4. Timeline and previous demonstrated ability to stay on schedule (15%)
  5. Cost to complete the project (15%) 

The consultant team should have expertise in comprehensive long-range park system planning of communities of similar size and scope. Each proposal will be evaluated based on qualifications. The City has the right to refuse any and all RFP’s in whole or in part and select the proposal deemed by the governing body to be in the best interest of the City. Firms that are not selected will be notified in writing.

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